Meeting Room Policy
AT THIS TIME BOTH OF OUR MEETING ROOMS ARE NOT AVAILABLE FOR PRIVATE RENTALS. PLEASE CHECK BACK FOR UPDATES TO THIS POLICY.
The Ridley Township Public Library has two meeting rooms – the larger room seats up to 60 people and the quiet study room seats up to 10 people. The Library welcomes use of both spaces on a reserved-only basis by individuals and groups including but not limited to those engaged in civic, cultural, or educational activities. A signed application form must be submitted as far in advance as possible. The agreement will be binding for subsequent use of the meeting rooms. The Library reserves the right to cancel a reservation should conditions or situations arise which warrant such action.
The meeting room is not available for meetings which are purely social in purpose, benefit private individuals or raise funds for commercial endeavors.
That a group is permitted to use a Library meeting room does not in any way constitute an endorsement by the Library Board or Library staff of the group’s policies or beliefs, and no claim to that effect nor claim to the Library’s sponsorship may be used, explicitly or implicitly, in advertising. Neither the name nor address of the Library may be used as the official address or headquarters of an organization or group using the Library’s meeting rooms.
The meeting room may be reserved for such time as it is not needed for Library purposes.
No admission fee may be charged by groups using the rooms.
Meetings must end 15 minutes prior to closing time.
Organizations, groups, or individuals will be expected to make a $25 (quiet study room) or $50 (large meeting room) donation to the Library for use of either room.
Groups may not exceed the occupancy limit of either room.
Set-up, special arrangements, and clean-up are the responsibility of the user. Organizations planning to show films or slides must provide their own equipment. Organizations planning to serve light refreshments must provide for the refreshments.
Groups and organizations using meeting rooms must follow all Library policies, including the Library Code of Conduct and Harassment Policies.
Notice of cancellation must be received by the Library at least 24 hours in advance of the reserved time to receive a refund.
The Library follows the emergency closing schedule of the Ridley School District. The code number for the district is 453. When the Library closes unexpectedly, all efforts will be made to notify organizations scheduled to use a meeting room. If the meeting cannot be rescheduled, the donation will be refunded.
Adopted by the Board of Trustees June 28, 2010 / Revised Aug. 27, 2018