Meeting Room Rental Policy and Application

Meeting Room Policy

The Ridley Township Public Library’s large meeting room is available on a reserved-only basis to groups or individuals including but not limited to those engaged in civic, cultural or educational activities. A signed application form must be submitted as far in advance as possible. The agreement will be binding for subsequent use of the meeting room. The Library reserves the right to cancel a reservation should conditions or situations arise which warrant such action.

That a group is permitted to use a Library meeting room does not in any way constitute an endorsement by the Library Board or Library staff of the group’s policies or beliefs, and no claim to that effect nor claim to the Library’s sponsorship may be used, explicitly or implicitly, in advertising. Neither the name nor address of the Library may be used as the official address or headquarters of an organization or group using the Library’s meeting room.

The meeting room may be reserved for such time as it is not needed for Library purposes.

No admission fee may be charged by groups using the room.

Meetings must end 15 minutes prior to closing time.

Organizations, groups, or individuals will be expected to make a $50 donation to the Library for use of the meeting room.

Groups may not exceed the occupancy limit (60) of the meeting room.

Set-up, special arrangements, and clean-up are the responsibility of the user. Organizations planning to show films or slides must provide their own equipment. Organizations planning to serve light refreshments must provide for the refreshments.

Groups and organizations using meeting rooms must follow all Library policies, including the Library Code of Conduct and Harassment Policies. The one exception is that light refreshments will be allowed in the meeting room.

Notice of cancellation must be received by the Library at least 24 hours in advance of the reserved time to receive a refund.

The Library follows the emergency closing schedule of the Ridley School District. The code number for the district is 453. When the Library closes unexpectedly, all efforts will be made to notify organizations scheduled to use the meeting room. If the meeting cannot be rescheduled, the donation will be refunded.

Adopted by the Board of Trustees June 28, 2010 / Revised Aug. 27, 2018 / Revised Aug. 23, 2022